Why We Ditched Avaza, Slack & Miro for ClickUp – The All-in-One Tool for the Architecture and CGI Industry
- Ondrej Chudy
- 4 days ago
- 4 min read
Updated: 8 hours ago
In a design-driven industry where timing, clarity, and collaboration shape the quality of every outcome, the tools we use matter more than ever. For years, we worked with a combination of Avaza, Slack, and Miro to manage our operations across offices in London, Brno, and beyond.
As a team working across the UK and Central Europe, we needed a system that could support hybrid teams, multiple disciplines, and constant iteration—without slowing us down.
Each tool had its role: project tracking, communication, or creative ideation. But over time, what once felt flexible became fragmented. As our team grew and our services evolved, we found ourselves needing less complexity—not more.
That’s why we made the switch to ClickUp and never looked back.
When Too Many Tools Become a Problem
Using multiple tools often starts as a practical decision. But efficiency breaks down fast when every project requires toggling between platforms just to stay aligned.
Avaza: Good at Many Things, Great at None
We used Avaza for both internal and external project management, time tracking, invoicing, and profitability reporting.
Its quotes and billing tools were useful, and its reporting features helped us understand where time went.
But as our projects became more layered—with architecture, CGI, post-production, and marketing all intersecting—Avaza struggled to scale with us.
Slack: Fast Conversations, Lost Context
Slack powered all our communication.
We set up channels for each client, project, and internal initiative. But what made Slack great—speed and spontaneity—also made it unreliable as a long-term knowledge base.
Critical notes, decisions, and ideas were buried in threads within days.
Miro: Creative Freedom Without Structure
Miro was our shared canvas during concept development—whether for CGI scenes, architectural studies, or competition entries.
We also used it to plan operational flows in marketing, PR, and sales. But because Miro existed outside our task structure, ideas often stayed as sketches, disconnected from execution.
Why Functional Integration Matters in Architecture & CGI
In our world, a project isn’t just a file—it’s a fluid process of ideation, iteration, feedback, and delivery. That means we don’t just need tools—we need them to speak the same language.
We needed a platform that could handle:
Project management across stages like competitions, design studies, CGI production, and post-production
Time tracking by service type, task, and team member
Creative collaboration including markups, sketch reviews, and moodboards
Internal communication that stays within the context of each task
Process maps and quality checklists for repeatable outcomes
Shared visibility across architecture and CGI teams, regardless of location
ClickUp delivered all of that in one space.
While we still rely on Google Workspace for calendars, cloud storage, and document creation, ClickUp became the hub that unified our work. It replaced the roles previously spread across Avaza, Slack, and Miro—and gave us something more valuable: control.
How ClickUp Transformed Workflow in Architecture and CGI
It didn’t just replace tools. It reshaped how we work.
All Projects in One Place
We now manage every initiative—external or internal—within ClickUp.
From project planning and visualisation timelines to team retrospectives and operational tasks, everything lives in one structured ecosystem.
Time Tracking With Purpose
We track hours not just to bill but to learn.
ClickUp’s native time-tracking and reporting tools allow us to evaluate efficiency, profitability, and workload balance across different services.
Contextual Communication
Comments and updates stay attached to specific tasks.
No more searching through chat history to recall what was agreed. Every decision is documented, traceable, and accessible.
Creative Freedom, With Execution Built In
What started as freeform ideation in Miro now becomes actionable inside ClickUp.
Whether it’s a rough sketch or an internal brainstorm, we can immediately assign next steps, link reference files, or set milestones. No creative input is ever left behind.
Custom Workflows for Architecture and CGI
ClickUp’s flexibility allows us to shape distinct pipelines for architectural design and CGI production while still maintaining overall project alignment. Each discipline gets what it needs—without silos. This is exactly why ClickUp has become our go-to solution for project management in the architecture and CGI industry.
Reducing Costs Was Just a Bonus
With fewer licenses, fewer integrations, and less platform hopping, the financial upside was real. But the bigger win was in focus.
By consolidating our operations into one robust system, we’ve reclaimed the time and energy that used to go into managing platforms. That time now goes into our work—and it shows.
“ClickUp didn’t just replace our tools — it replaced friction.”
What This Means for Our Clients
This shift wasn’t only about improving how we work internally—it was about delivering more for the people we work with.
By centralising our tools, we’ve gained the ability to respond faster, manage feedback more clearly, and keep every detail traceable.
Whether you’re an architect, developer, or design partner, this translates to smoother communication, shorter turnaround times, and stronger project outcomes.
What This Says About Us
This wasn’t just a software change. It was a strategic shift in how we approach teamwork, communication, and delivery.
We value tools that reflect how we think: streamlined, structured, and flexible.
We design the way we work with the same intent we bring to every visualisation:
Clarity, precision, and impact.
And that’s exactly what our clients can expect—whether we’re visualising a boutique resort in Morocco or leading a competition-winning concept from the ground up.
Conclusion: One Tool, Clearer Focus
ClickUp didn’t just help us consolidate tools.
It helped us consolidate thinking.
One space. One structure. One source of truth.
That’s how we’ve aligned our team, streamlined our operations, and strengthened the work we deliver.
Let’s create projects that inspire.
Reach out at hello@tmd.studio – we’d love to collaborate on your next project.
Learn more about how we work and see our latest projects.
